Chenega Corporation Program Assistant in Washington DC, District Of Columbia

CHENEGA APPLIED SOLUTIONS, LLC.

Company Job Title:

Program Assistant

Clearance:

SECRET

Location:

Washington DC

Reports To:

Program Manager

FLSA Status:

Non-Exempt, Full Time, Regular

Summary:The Program Assistant will provide program assistance services for the contract to provide support across all programmatic and technical offices within the USAID Middle East Bureau.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Provide support to planning, monitoring, coordinating, and reporting on Bureau/Mission program activities to ensure that activities are efficiently and effectively implemented in a manner that achieves the objectives of the U.S. Government.

  • Research and provide technical support for studies, analyses, and related Bureau/Mission and programmatic support.

  • Support the SPO/SPPM team to plan program and development assistance activities, including advising on the preparation of pre-obligation actions, project designs and strategic plans.

  • Monitor the implementation of program activities, with emphasis on identifying constraints, issues, logistical needs, and dependencies of specific inputs.

  • Plan and participate in portfolio reviews, program assessments and evaluations.

  • Prepare program / project tracking, reports and success stories, and tracking of clearance actions due in SPO.

  • Support USAID liaison and coordination efforts with other donors, NGOs, civil society groups, government officials, USAID staff, and other actors.

  • Set up calls and meetings for SPO and provide the official notes to be cleared and shared with participants.

  • Provide support to Bureau Outreach efforts including, but not limited to, facilitating central Outreach emails especially when Outreach team is unavailable, setting meetings, drafting, editing, facilitating input, coordinating documents, and supporting event planning, preparation and implementation.

  • Provide records maintenance and other duties as assigned related to area(s) of responsibility.

  • Analyze and organize budget and field support tracking.

  • Manage control and filing / library maintenance.

  • Update and manage portfolio review, management systems and program files.

  • Provide Technical and program related conference and event planning.

  • Perform secretarial and administrative functions as needed, to include maintaining the calendars, scheduling meetings, maintaining files, handling mail and correspondence, program document preparation, presentations and preparing all travel-related documentation and making travel arrangements for staff as assigned.

  • Provide support to the Middle East Bureau Front Office and other ME Bureau Offices as needed.

  • Support the Strategic Planning and Operations Office Director, Deputy Director, and provide limited backstop support to SPO team members, as required.

Non-Essential Duties:

  • Other duties as assigned

Supervisory Responsibilities:

  • NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Bachelor’s Degree required.

  • One-year experience or the equivalent combination of education and professional experience.

  • Experience in the use of database applications is preferred.

  • Active Secret Clearance required.

Knowledge, Skills and Abilities:

  • Proficiency in the use of Microsoft Office, internet and e-mail applications.

  • Ability to travel as required to locations ME Bureau locations such as Egypt, Iraq, Jordan, Lebanon, Morocco, Tunisia, West Bank/Gaza, and Germany.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Organization: Chenega Applied Solutions

Title: Program Assistant

Location: District of Columbia-Washington DC

Requisition ID: 1800003692