Chenega Corporation Business Administrator I in Lorton, Virginia

CHENEGA TECHNICAL INNOVATIONS, LLC

Company Job Title:

Business Administrator I

Clearance:

CBP Background Investigation

Location:

Lorton, VA

Reports To:

Business Manager

FLSA Status:

Non-Exempt, Full Time, SCA

Executive Order 13495, The Non-Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.

Summary:

  • The Business Administrator I will provide assistance to the Business Manager on Administrative Operations and Mission Support to Customs and Border Protection. The Business Administrator I will be responsible for coordination and monitoring of tasks and ensures that deadlines are met, and prepares a variety of analytics, monthly reports and presentations.

Essential Duties and Responsibilities:(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

  • Provide administrative support on contract.

  • Assist in tracking resource management, funding, burn rates, ETCs and other program financials by working closely with the corporate Accounting Department and Business Integration Department., utilizing Microsoft Office and government’s formats and templates.

  • Act as custodian of contractual and program records for assigned contracts and support tasks as identified by the Contracting Officer’s Representative (COR).

  • Provide administrative support including but not limited to: preparing ad hoc reports, faxes, copying, filing, monitoring and preparing supply orders, records management to include updating, maintaining and tracking of Configuration Items stored on the Government’s Shared Drive, SharePoint, Dimensions, Physical Records Room, and assisting with telephones and visitor control when necessary.

  • Maintain administrative confidentiality in daily work activities in accordance with the Privacy Act of 1974 and established office policies.

  • Provide assistance with office equipment including, but not limited to, copy machines, shredder, fax, and postage machine and telephone system. Track, monitor and perform usage analyses on office equipment.

  • Provide support to ILB Mission Support with supply ordering and management process.

  • Provide support to ILB Service Request Intake Process with validation and tracking of Service Requests assigned using Microsoft SharePoint and notifies internal stakeholders of received Service Requests.

  • Provide mission support in Scrum Meetings capturing Decision Points and Action Items captured in the meeting.

  • Provide mission support in Government Technical Meetings capturing Decision Points and Action Items captured in the meetings.

  • Assist with documenting operational/functional workflows and processes using Microsoft Word, Excel, Microsoft SharePoint and PowerPoint.

  • Track and maintain shared drive filing system and load required documents to the Shared Drive Folders, Microsoft SharePoint, Dimensions, or other mandated systems as required.

  • Assist with gathering statistics or data from CBP systems to analyze in support of data calls and adhoc reporting.

  • Provide support to ILB Mission Support with the monitoring, tracking and preparing responses to Data Calls inquiries requested from Enterprise Network Technology and Support Directorate (ENTSD).

  • Provide support with file configuration documentation from an Online Scoreboard.

  • Support the tracking and monitoring of the government’s shared drive filing systems and upload required documents to the government’s preferred system of choice (i.e., Shared Drive, Microsoft SharePoint, Dimension, etc.).

  • Handle confidential and non-routine information.

  • Provide mission support to ILB with the Semi-Annual and Annual CBP Inventories.

  • Provide mission support to ILB Mission Support with the handling of ILB Conference Room reservations and teleconference requests.

Non-Essential Duties:

  • Other duties as assigned

Supervisory Responsibilities:

  • NONE

Minimum Qualifications:(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • Bachelor’s Degree required

  • 3 years of administrative experience to include report preparation and technical writing.

  • Additional years of experience may be used in lieu of education requirement.

  • Must pass a CBP Background Investigation.

  • Must have a valid driver’s license.

Knowledge, Skills and Abilities:

  • Proficient in Microsoft Word, Excel, PowerPoint, and SharePoint at an intermediate level.

  • Proficient in Integrated Logistics Support System (ILSS) Maximo is preferred.

  • Knowledge of Microsoft Project and Visio is preferred.

  • Knowledge of Federal Acquisition Regulation (FAR) is required.

  • Knowledge of CBP’s Administrative Processes and Procedures is required.

  • Must demonstrate critical thinking and problem-solving skills, strong work ethic, ability to be a self-starter, and the desire to work and succeed in a rigorous and challenging dynamic business environment.

  • Must have excellent writing, presentation, and verbal skills.

  • Must have excellent oral communication skills and strong organizational skills.

  • Must possess the ability to multi-task and prioritize in fast paced environment.

  • Must possess the ability to work independently on projects that requires gathering of statistics or data to respond to data calls and support resources for the performance of activities in a specific program.

Diversity:

  • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:

  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment :

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Sexual Orientation/Gender Identity

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

Organization: Chenega Technical Innovations

Title: Business Administrator I

Location: Virginia-Lorton

Requisition ID: 1800003572