Contracts / Proposal Administrator

Innovative Solutions Support located in Exton, PA. Innovative Solutions & Support (IS&S) is a diversified international avionics supplier to civil, military, business, and commercial markets and operators. IS&S manufactures a broad range of RVSM compliant Air Data Systems, Flat Panel Display Systems, Fuel quantity and flow measurement and Engine Hydraulic displays.

Innovative Solutions and Support offers excellent career opportunities for those who thrive on cutting-edge Product Design and High Output Production and have the drive to contribute directly to the success of the company. We seek committed individuals interested in joining an informed, talented team involved in all aspects of the organization from product development through customer delivery and installation. We take pride in the quality of our products; our commitment to our customers and our employees, who shape the IS&S culture.

Order Processing:

Review of orders received against quotes, proposals, existing agreements, contracts and/or company standards, ensure accuracy of order.

Obtain proper authorization for order entry.

Update of order log and cross reference to quote log.

Order entry.

Order tracking, working with operations to ensure customer dates are met.

Communication with customer regarding change orders that may be required, order status and tracking.

Administrative-ensure that all order files include the required documents per policy, file orders appropriately.

Quote / Proposal Activities:

Prepare quote responses in a timely manner in accordance with Contracts/BD process.

Obtain proper approvals.

Administrative-Ensure that quote file contains all required documents and file.

Support proposal activities as directed.

Assist with Proposal activities, to include:

Assisting the Proposal Manager in managing and directing proposal efforts and personnel.

Assisting with creation and review of proposal documents.

Assist in analyzing the RFP to insure compliance and responsiveness to customer requirements.

Contracts Administration:

May act as Company’s lead point of contact on government and commercial contracts/agreements.

Administer non-disclosure agreements and proprietary information agreements.

Administer Company policies and processes related to Company contracts and Agreements.

Must possess the ability to coordinate efforts with Program Management, Engineering Management and Customer Service teams.

Requirements:

Must be proficient in Word and Excel. Must be able to utilize Word toolbar including its functions such as insert, page layout, styles, chapters and sections. Must be able to utilize Excel including formula creation. Good comprehension of math is required.

Consistent work with attention to detail and accuracy.

The ability to quickly learn the company’s MRP system.

Customer oriented-ability to resolve issues with customers in an appropriate manner for positive results and in a reasonable period of time.

Bachelor’s Degree preferred or combination of education and experience.

Clear and effective interdepartmental communication.

Ability to manage multiple tasks.

Performance is measured by the timely completion and accuracy of projects as well as successful interaction with customers and IS&S co-workers.

Must be able to communicate clearly in English and be able to quickly comprehend engineering and contract documents.

Organized, proactive in problem resolution.

Reports to Director, Contracts Management