Summary You will serve as an Assistant in the Comptroller Department of NAVSURFWARCENDLD. You will serve as the Department Executive Assistant. This position is part of the Warfare Centers Personnel Demonstration Project. NG-04 is equivalent to GS-09/10. Responsibilities You will provide operational assistance and guidance to Code 01 managers (i.e. Department Head, Deputy Department Head, Division Heads and Branch Heads) and employees on various administrative processes and policies. You will participate as a member of the Department’s management team, performing duties of a highly confidential nature in the “privileged communications” category, including documentation involving sensitive personnel matters. You will, in the absence of the Department Head, ensure that requests for action or information are made known to responsible staff personnel who can satisfy the request. You will receive telephone calls, visitors, and e-mail inquiries, providing basic information and referring contacts to the appropriate functional areas within the department. You will maintain calendars, schedule, meetings, schedule travel, and track action items for the senior managers of the department. You will prepare and review correspondence, ensuring proper grammar, spelling, punctuation, and compliance with Navy Correspondence procedures. You will prepare minutes for meetings and manage office supplies for the department. You will coordinate requirements with other functional areas (e.g. telephones, property passes, IT support, and maintenance services). You will use various automated tools and create spreadsheets and databases to support effective office management. You will establish and maintain department filing systems and manage the key inventory for the department. You will serve as the department Records Management Liaison (RLO) and support the department in all records management requirements and tasks. You will serve as the department Training Coordinator, informing employees of training opportunities, working with managers to determine priorities, registering employees, and serving as the liaison with the Training Office. You will develop and implement department-wide processes and procedures. You will utilize your understanding of business systems and local policies to assist department managers and employees. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-03 (GS-07/08 equivalent) pay band in the Federal service or equivalent experience in the private or public sector managing or coordinating the clerical, secretarial, or administrative support functions for a program, office, executive, or organization. Examples of qualifying experience may include: developing or evaluating administrative policies and procedures; organizing and ensuring the flow of clerical processes; ensuring correspondence, requisitions, personnel action requests, or travel documents adhere to policy; coordinating travel arrangements; de-conflicting or optimizing appointment schedules to maximize time efficiency; coordinating meetings or conferences; developing spreadsheets, charts, or graphs to support executive level requirements. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: A master's or equivalent graduate degree that is directly related to the position being filled. OR Two full years of graduate level education in a field of study that is directly related to the position being filled; OR A combination of specialized experience and graduate education as described above that equates to one year of specialized experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.