This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6456298

[Job Summary]{#HRSSCHWRK_DESCR100$6lbl}

This position provides invaluable support in an Academic Division to the chair, faculty,students, and staff while managing a diverse range of tasks and responsibilities. Thisposition requires a proactive, organized, and adaptable individual who thrives in adynamic academic environment. This position requires use of multiple online platforms,student information systems, data reporting systems, financial management systems,scheduling systems, and use of Google Products: Calendar/Drive/Sheets/Slides/Docs,which are used daily to accomplish division directives and goals. In addition to providinglogistical support for events and meetings, this position also assists with the coordination,maintenance, troubleshooting and monitoring of multiple academic term class schedules.The ideal candidate for this position possesses effective oral and written communicationskills, exceptional customer service, and technology proficiency.

[]{#HRSSCHPSTDSC_DESCRLONG$6}

[Essential Functions]{#HRSSCHWRK_DESCR100$7lbl}

? 50% - Provides administrative support related to scheduling meetings and related office services formultiple departments and programs. Serves as the point of contact for inquiries and requests forinformation and services, referring requests appropriately when needed. Provides coordination ofactivities and administrative support for the class schedule, events, projects, programs, and services.Prepares and disseminates information, both internally and externally, regarding policy andprocedures, the class schedule, events, and program information. Offers customer support ofassigned systems and service areas. Provides technical assistance and specialized administrativeoffice support activities related to area of assignment. Manages and monitors office inventory,equipment, and maintenance services; orders supplies and initiates work order requests whenneeded. Lends support to other divisions and academic areas as necessary.

20% - Researches, gathers, compiles, and reviews data and information in support of assignedfunction, program, project, or support area. Designs and formats complex documents. Createsdocuments, correspondences, reports, meeting minutes, and/or other communication materials.Prepares and maintains schedules, coordinates calendars, and plans travel arrangements anditineraries.

? 10% - Monitors and tracks budgets, funding and expenditures; assists with budget preparation.

? 10% - Oversees the maintenance of files, records, database information, and documentation related to assigned areas according to established procedures and participates in the development of new processes and procedures when appropriate.

? 10% - Performs other duties as assigned

[Special Working Conditions]{#HRSSCHWRK_DESCR100$10lbl}

• May be required to lift or carry up to 25lbs.
• May be required to sit for a prolonged period of time; viewing a computer monitorWork Schedule Varies
• May be required to work some evenings and weekends

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[Minimum Qualifications]{#HRSSCHWRK_DESCR100$8lbl}

Associates Degree from a regionally accredited institution and (2 years) two years of full time equivalents inadministrativeoffice support or related experience providing a wide variety of secretarial, administrativeoffice support and/or administrative coordination activities.

OR

High School Diploma and (4 years)&n